Talent Connex is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and share personal data in connection with our recruitment and temporary staffing services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Talent Connex is a UK-based temporary staffing and recruitment consultancy. We act as a data controller for the personal data we process in the course of providing our services. If you have any questions about how we handle your data, please contact us using the details in Section 11 below.
2. What Data We Collect
Depending on your relationship with us, we may collect and process the following categories of personal data:
3. How We Collect Your Data
We collect personal data through several means, including when you apply for a role or register with us directly, when you submit your CV via our website, job boards, or email, through referrals from third parties such as clients or other candidates, from publicly available sources such as LinkedIn, and through our website via cookies and similar tracking technologies.
4. Legal Basis for Processing
We process your personal data on the following lawful bases under the UK GDPR:
Identity data: full name, date of birth, nationality, and photographic identification
Contact data: address, email address, telephone number
Employment data: CV/resume, employment history, qualifications, references, right-to-work documentation, DBS checks, and professional certifications
Financial data: bank account details, National Insurance number, tax information (for payroll purposes)
Technical data: IP address, browser type, and usage data when you visit our website
Communication data: records of correspondence between you and Talent Connex
Special category data: where required and with your explicit consent, this may include health information relevant to a role or equality monitoring data
Consent: where you have given clear consent for us to process your data for a specific purpose
Contract: where processing is necessary for the performance of a
5. How We Use Your Data
We use personal data to provide our recruitment and staffing services, including matching candidates to temporary and permanent roles, verifying your identity, right to work, and relevant qualifications, managing payroll, invoicing, and contractual obligations, communicating with you about job opportunities, complying with legal and regulatory obligations (including health and safety, vetting, and DBS checks), and improving our website and services.
6. Who We Share Your Data With
We may share your personal data with the following categories of recipients: contract with you, or to take steps at your request before entering into a contract
Legal obligation: where processing is necessary for compliance with a legal obligation (e.g., right-to-work checks, tax reporting)
Legitimate interests: where processing is necessary for our legitimate business interests, such as matching candidates to suitable roles, business development, and improving our services, provided these interests do not override your rights
Clients and hiring organisations: to facilitate your placement in a role Umbrella companies or payroll providers: where applicable, for payment processing
Background screening providers: for DBS checks, reference checks, and vetting
HM Revenue & Customs (HMRC): for tax and National Insurance purposes
Regulatory bodies: where required by law IT and service providers: who support our business operations (under We will never sell your personal data to third parties.
7. Data Retention
We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected. Candidate data is typically retained for up to two years after your last interaction with us, unless you request earlier deletion or we are required to retain it for legal or regulatory purposes. Payroll and financial records are retained for a minimum of six years in line with HMRC requirements.
8. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. These measures include secure storage systems, restricted access on a need-to-know basis, and regular review of our data handling practices.
9. International Transfers
We primarily process personal data within the United Kingdom. Where data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with the UK GDPR, such as standard contractual clauses or adequacy decisions.
10. Your Rights
Under the UK GDPR, you have the following rights in relation to your personal data: appropriate data processing agreements) Right of access: to request a copy of the personal data we hold about you To exercise any of these rights, please contact us using the details below. We will respond to your request within one month. If you are not satisfied with
our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
11. Cookies
Our website uses cookies to enhance your browsing experience and to analyse site traffic. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.
12. Contact Us
If you have any questions about this privacy policy or wish to exercise your data protection rights, please contact us: Talent Connex
Email: hire.traders@talentconnexeecruitment.co.uk
Right to rectification: to request correction of inaccurate or incomplete data
Right to erasure: to request deletion of your personal data in certain circumstances
Right to restrict processing: to request that we limit how we use your data
Right to data portability: to receive your data in a structured, commonly used format
Right to object: to object to processing based on legitimate interests or for direct marketing
Right to withdraw consent: where processing is based on consent, you may withdraw it at any time
Website: www.talentconnexrecruitment.co.uk
13. Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised effective date. We encourage you